Hour tracking and documentation that fit your board—not a generic timesheet.

License FYI is built for mental health licensing paths in California, New York, and Texas: pick your credential in settings, then use structured weekly entry plus an AI-powered reader that interprets photos and PDFs of board-style hour logs (GPT‑4o vision). Supabase auth and Row Level Security keep data scoped to you.

Supported tracks include LMFT (trainee / licensing track) · LPCC · LMHC · LCSW · LPC and California ASW/ACSW (BBS)—each with prompts tuned to typical worksheets for that board.

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What you can do today

Dashboards, weekly caps, and an optional AI pass over your paper or PDF logs—always with human review before anything is saved.

AI documentation reader

Photograph a weekly log or upload a PDF; the model reads dates, supervision, and clinical hours using your selected license track. You preview and confirm before rows hit your progress.

Structured hour entry

Weekly grid with categories that roll up for reporting—tuned for BBS-style paths and compatible with other board workflows in the app today.

Live progress cues

Dashboard cards surface hours toward typical licensure targets (e.g. 3,000-hour contexts), weekly credit limits, and registration or experience clocks where applicable.

Supabase-native security

Sessions live in secure cookies, data is scoped by RLS, and neither supervisors nor supervisees see client-linked rows without explicit grants.

Why sloppy tracking hurts

Hours problems real supervisees run into

These are common patterns—not specific cases—but they show why “I’ll log it someday” costs time and stress when your packet is due. Always verify categories against your board’s current regulations.

One spreadsheet column for “everything clinical”

Face-to-face supervision, direct clinical service, and non-clinical hours follow different rules by board. When they’re flattened into a single total, you often end up re-splitting hundreds of hours from memory—or supervisor sign-offs—right before you file.

Ignoring weekly credit limits until the end

Boards often cap how much experience can count per week. Raw overtime notes don’t show where the cap already bit—so people discover late that some time won’t count the way they assumed.

Supervision ratios checked only at packet time

Supervision ratios are evaluated over defined periods. If you only eyeball totals once a year, it’s easy to drift off-pattern—and painful to fix retroactively.

Guessing the six-year registration window

Registration and experience clocks are unforgiving. Relying on an old welcome email instead of tracking anniversaries in your workflow means you can mis-plan how long you truly have to finish hours.

Who it helps

Use cases beyond “I like spreadsheets”

License FYI is for anyone who wants board-shaped structure from the start—not a prettified timesheet you’ll outgrow.

Trainees & associates

Learn the category buckets your board will care about before you have years of miscategorized notes in a Notes app.

Multiple jobs or sites

Roll up hours in one place when each employer’s payroll system uses different labels and none of them speak “board category.”

Supervision check-ins

Walk into individual supervision with a clear week view—ratio and category splits—instead of narrating from a static PDF you exported six months ago.

Pre-packet crunch mode

When filing season hits, you want defensible history—not a rescue project built from texts, shift screenshots, and sticky notes. Structured logging now reduces panic later.

Built with security in mind

Your account is protected with industry-standard auth. Hours and profile data stay scoped to you (and, when you add them, to supervisors you explicitly link)—not a shared spreadsheet or open drive folder.

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